Seasonal Administrative Assistant
- Job Type: Temporary
- Location: Ames or Ankeny
- Date Posted: 11/26/2024
- Apply By: 01/10/2025
Job Description:
Hogan-Hansen is a multifaceted CPA firm that serves multiple communities with 5 offices across Iowa. After 100 years in business we continue to grow as a company and pride ourselves in being “Accountants with Personality”. Join us as we live out our core values, serving our communities as a trusted partner in meeting our clients’ unique needs while working as a part of a fun and enjoyable team.
We are seeking Seasonal Administrative Assistants to add to the team at our Ankeny or Ames locations. This seasonal position starts in January 2025 and ends in May 2025 and requires 20-40hrs a week. We are looking for someone with strong computer, communication and organizational skills and excellent phone etiquette.
The Administrative Assistant is our key customer service provider for clients, answering the phone and greeting walk in clients. This position scans client documents for tax preparation, assists in tax return assembly, facilitates correspondence, and is a key role in the transfer of information between clients and staff. The position manages the scanning and filing of documents, handles incoming and outgoing mail, and other duties as assigned.
Job Duties:
- Assembly of individual and corporate income tax returns
- Work with the preparation of memorandums and all other correspondence from the draft stage to final completion
- Acts as liaison between the colleagues and clients to facilitate work and accomplish objectives in a collaborative effort
- Schedule appointments, confirm changes or delays, and make necessary changes
- Manage voicemail
- Answer phones and assist walk-in customers
- Prepare /open/distribute mail and UPS packages
- Receive and scan various confidential documents and facilitate work-flow in company systems
- Maintain electronic and physical filing systems
- Other duties as assigned
Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Ability to work as a team to problem solve
- Skilled at time management with a proven ability to meet deadlines.
- Proficient knowledge of Microsoft Office Suite or related software.
Education and Experience:
- High school diploma or equivalent required
- 1-3 years of experience in administrative work
- Associates degree preferred
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 20 pounds at times.
Hogan-Hansen is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against.
Hogan-Hansen participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization.
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